Privacy Policy
Last updated: November 23, 2025
This Privacy Policy describes how Reminiscent Technologies LLC ("Company," "we," "us") collects, uses, discloses, and protects personal information when you use our website and related services (the "Service"). By using the Service, you agree to the collection and use of information in accordance with this Policy.
1. Who We Are and How to Contact Us
Reminiscent Technologies LLC
418 BROADWAY STE R
ALBANY, NY 12207
Email: info@cpfdance.com
If you have questions about this Policy or your personal information, you may contact us using the details above.
2. Information We Collect
We collect the following categories of information, depending on how you use the Service:
Account and Profile Information
Name, email address, phone number, password, and optional profile details (such as preferences, notes relevant to lessons, or studio affiliation).
Student / Guardian Information
For minors, we may collect the student's name, age or date of birth, and lesson history, along with the parent or legal guardian's contact information and relationship to the student.
Scheduling and Usage Data
Booked classes and lessons, attendance, studio affiliations, communications with instructors or studios, and other Service usage information.
Payment Information
Limited billing details needed to process payments (e.g., transaction amounts, timestamps, partial card details) via third‑party payment processors; full card numbers are typically handled directly by those processors.
Technical Information
IP address, browser type, device identifiers, pages viewed, and similar usage data collected through server logs and, when implemented, cookies and analytics tools such as Google Analytics.
You may choose not to provide certain information, but this may limit your ability to use some features of the Service.
3. How We Collect Information
We collect information in several ways:
Directly from You
When you create an account, complete a profile, book or manage lessons, send messages, or contact support.
From Parents/Guardians or Studios
When a parent or guardian registers a minor, or when a studio or instructor adds information needed to manage classes and lessons for you or your child.
Automatically
Through server logs and similar technologies when you access the Service, and through cookies and analytics tools once implemented.
From Third Parties
From payment processors, and, if enabled in future, from analytics or communication tools integrated with the Service.
4. How We Use Information
We use personal information for the following purposes:
Providing and Operating the Service
Creating and managing accounts, scheduling and managing classes and private lessons, and enabling two‑way communication between students, parents, instructors, and studios.
Payments and Billing
Processing payments, issuing refunds when applicable, and maintaining transaction records through third‑party payment providers.
Communication
Sending confirmations, reminders, updates about lessons or schedules, and responding to inquiries.
Safety and Compliance
Enforcing our Terms of Service, managing age‑based access (including under‑13 restrictions), and complying with legal obligations.
Improvement and Analytics
Monitoring usage trends, troubleshooting technical issues, and improving the functionality, performance, and user experience of the Service.
Marketing (Limited)
With any required consent, informing you about new features, services, or updates related to the platform; you can opt out of most marketing communications at any time.
We do not sell your personal information.
5. Children and Minors
Our Service is intended for individuals 13 years and older, with special handling for minors:
Children Under 13
Children under 13 may not create accounts or provide information directly. A parent or legal guardian must create and manage the account on the child's behalf and consent to the child's participation in lessons managed through the Service.
Parental Accounts
When a parent or guardian creates an account for a minor, we treat the parent/guardian as the account holder and collect only the information reasonably necessary to manage lessons, scheduling, and related communications.
Inadvertent Collection
If we learn that we have collected personal information directly from a child under 13 without verifiable parental consent, we will take reasonable steps to delete such information or obtain consent promptly.
If you believe we have collected information from a child under 13 in a manner inconsistent with this Policy, please contact us using the information above.
6. Legal Bases and Consent (If Applicable)
Where required by law (for example, in certain jurisdictions outside the U.S.), we rely on one or more of the following legal bases to process personal data:
- Performance of a contract (providing the Service you request).
- Legitimate interests (such as securing and improving the Service, preventing misuse, and communicating essential information).
- Compliance with a legal obligation (such as record‑keeping or responding to lawful requests).
- Consent (such as certain marketing or children's data practices where required).
Where processing is based on consent, you may withdraw consent at any time, but this will not affect prior processing.
7. How We Share Information
We may share personal information with:
Instructors and Studios
To the extent necessary for them to manage lessons, attendance, and related communications with you or your child.
Service Providers
Third‑party vendors that help us operate the Service, such as hosting providers (e.g., Supabase), payment processors, email and notification services, and analytics tools (like Google Analytics once implemented).
Legal and Safety Recipients
Law enforcement, regulators, or other parties when required by law, legal process, or to protect the rights, property, or safety of the Company, users, or others.
Business Transfers
In connection with a merger, acquisition, financing, or sale of all or part of our business, personal information may be transferred as part of that transaction, subject to appropriate protections.
We do not sell personal information, and we do not share it with third parties for their independent marketing purposes without your explicit consent.
8. Cookies and Analytics
When implemented, we may use cookies and similar technologies to support and analyze use of the Service:
Necessary Cookies
To enable core features like login, security, and session management.
Preference and Functionality Cookies
To remember your settings (such as language or time zone).
Analytics Cookies
To help us understand how users interact with the Service and to improve performance, including through tools like Google Analytics.
You can typically control cookies through your browser settings and, where required, through consent banners or preference tools we provide. Disabling certain cookies may affect the functionality of the Service.
9. Data Storage, Security, and Retention
Storage
Data is stored using secure third‑party infrastructure providers, including database services (such as Supabase) selected by the Company.
Security Measures
We use reasonable administrative, technical, and physical safeguards intended to protect personal information against loss, misuse, and unauthorized access or disclosure. No system, however, can be guaranteed 100% secure.
Retention
We retain personal information only for as long as necessary to fulfill the purposes described in this Policy, to comply with legal obligations, resolve disputes, and enforce our agreements. When information is no longer needed, we may delete it, anonymize it, or aggregate it in accordance with applicable law.
10. Your Rights and Choices
Depending on your location, you may have certain rights regarding your personal information, which may include:
- Accessing a copy of the personal information we hold about you.
- Requesting correction of inaccurate or incomplete information.
- Requesting deletion of your information, subject to legal or contractual requirements.
- Objecting to or restricting certain types of processing.
- Withdrawing consent where processing is based on consent.
To exercise these rights, contact us at info@cpfdance.com. We may need to verify your identity before responding to certain requests, and some rights may be limited by applicable law.
For minors, these rights are typically exercised by the parent or legal guardian who controls the account.
11. Communications and Marketing
We may send you:
Transactional or Service Emails
Such as account confirmations, booking details, payment receipts, and important updates about your use of the Service. You cannot generally opt out of these communications while using the Service.
Optional Marketing Communications
Such as news about new features or services. You can opt out of marketing emails at any time using the unsubscribe link in the message or by contacting us.
12. International Transfers (If Applicable)
If you access the Service from outside the United States, your information may be transferred to, stored, and processed in the United States and other countries where our service providers are located. These locations may have data protection laws that differ from those in your jurisdiction, but we take steps to help ensure appropriate protections in line with this Policy and applicable law.
13. Third‑Party Websites and Services
The Service may contain links to or integrate with third‑party websites, services, or applications (such as payment processors or studio websites). This Privacy Policy does not apply to those third parties, and their practices are governed by their own policies. You should review the privacy policies of any third‑party services you use.
14. Changes to This Privacy Policy
We may update this Privacy Policy from time to time. When we do, we will revise the "Last updated" date at the top of this page and may provide additional notice where required by law. Your continued use of the Service after any changes become effective signifies your acceptance of the updated Policy.
15. Contact Us
If you have questions about this Privacy Policy, your personal information, or your rights, please contact:
Reminiscent Technologies LLC
418 BROADWAY STE R
ALBANY, NY 12207
Email: info@cpfdance.com